Heena Sapra
Saskatoon
Summary
Dynamic and detail-oriented Administrative Assistant with over 10 years of experience supporting C-level executives. Proven ability to manage administrative tasks, coordinate meetings, and prioritize projects in a fast-paced environment. Seeking to contribute strong organizational and communication skills to a reputable organization.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
Willis Towers Watson India Pvt. Ltd.
10.2018 - 03.2023
- Managed Manager's calendars, anticipating workload needs and adjusting schedules as necessary to optimize efficiency.
- Coordinated travel arrangements for the group, collaborating with Amex GBT travel agency to ensure smooth logistics.
- Creating Project codes and Filling timesheets in Oracle for Manager and the Senior Leaders.
- Proficient in coordinating meeting logistics, including catering, materials, boardrooms, preparation, and clean-up.
- Assisted in the entry of expenses for Senior Leaders, and other team members, maintaining accurate records and adhering to company policies.
- Supported the follow-up and execution of Manager and Senior Leader actions and commitments, ensuring timely completion of tasks.
- Produced accurate and timely correspondence, including letters, memos, reports, presentations, spreadsheets, charts, and forms.
- Conducting research, compiling data, and delivering comprehensive outputs to support decision-making processes.
- Customized support for Senior Leaders and Managers based on individual preferences and needs, fostering strong working relationships and enhancing productivity.
- Collaborated with the Admin team to identify, develop, and implement best practices for administrative processes, procedures, and tools.
- Facilitated both new employee group orientation and departing employee closure processes, ensuring a smooth transition for team members.
Executive Administrative Assistant
Rajyog International Pvt. Ltd.
11.2014 - 12.2016
- Provide comprehensive administrative support to the CEO and executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and distribute correspondence, reports, and presentations for internal and external meetings.
- Act as a liaison between executives, staff, clients, and vendors to ensure smooth communication and operations.
- Handle confidential and sensitive information with discretion and professionalism.
- Streamline office processes and implement efficiency improvements to increase productivity.
- Manage expense reports, invoices, and budget tracking for executive department.
- Organize and execute company events, including board meetings, Birthdays and team-building activities.
Executive Administrative Assistant
General Dynamics Satcom Technologies Pvt. Ltd.
10.2013 - 09.2014
- Supported the Managing Director in daily administrative tasks, including managing emails, phone calls, and appointment scheduling.
- Coordinated logistics for corporate events, conferences, and client meetings.
- Prepared meeting agendas, presentations, and reports for executive team meetings.
- Assisted with the onboarding process for new employees, including scheduling orientations and preparing welcome packages.
- Managed office supplies inventory and ordered supplies as needed.
- Handled sensitive information with confidentiality and discretion.
Education
Diploma - Computer Science
Government Polytechnic For Women
India06.2008
Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Sharepoint)
- Excellent communication and interpersonal skills
- Strong organizational and time management abilities
- Attention to detail and accuracy
- Ability to prioritize tasks and manage multiple projects simultaneously
- Discretion and professionalism in handling confidential information
Timeline
Administrative Assistant
Willis Towers Watson India Pvt. Ltd.
10.2018 - 03.2023
Executive Administrative Assistant
Rajyog International Pvt. Ltd.
11.2014 - 12.2016
Executive Administrative Assistant
General Dynamics Satcom Technologies Pvt. Ltd.
10.2013 - 09.2014
Diploma - Computer Science
Government Polytechnic For Women
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